Home / Templates
Free hiring templates for small businesses
Practical templates for every step of a hire, written for Canadian employers. Use them as they are, or let Staffkin fill them in for you.
Prescreen questions
A five-minute phone screen that saves you from interviews that go nowhere.
Interview scorecard
A 1 to 5 scoring method with a printable PDF.
Reference check template
Consent wording and nine questions to ask every referee.
Onboarding checklist
Canadian paperwork and the first 90 days, with a printable PDF.
Posting and screening
Job postingA job ad layout with pay range, duties, requirements and an accommodation line.Job posting distribution checklistWhere to post, what each posting must include, and a log to track it.Inclusive job posting language guideWording that widens your pool and keeps your ad on the right side of human rights law.Resume screening rubricScore resumes against the same criteria so the shortlist is fair and fast.Phone screen scriptA word-for-word phone screen with what to ask, what to avoid and how to close.
Interviews
Behavioural interview question bankPast-behaviour questions by skill, with follow-ups and what a strong answer sounds like.Situational interview question bank"What would you do" scenarios with scoring guidance.Work sample assignment briefBrief a short, fair, paid-or-capped work sample task.Interview accommodation request formLet candidates ask for what they need to interview at their best.Candidate comparison matrixLine finalists up side by side on the criteria that matter.Reference check consent formWritten consent before you contact anyone's references.
Offers and letters
Conditional offer of employment letterAn offer that depends on reference or credential checks.Offer letterA standard offer letter for a permanent hire.Offer letter for fixed term contractAn offer for a contract with an end date.Offer letter for casual and on call staffAn offer for casual and on-call staff.Offer letter for seasonal employmentAn offer for seasonal work.Candidate rejection email setKind, clear rejection emails for every stage.Candidate communication email setInterview invites, updates and reminders.Confirmation of employment letterConfirm someone's job for a bank, landlord or agency.New hire announcementIntroduce a new team member.
Onboarding forms
New hire data collection formEverything payroll and HR need from a new hire, after the offer.Employee information and emergency contact formEmployee contact details and emergency contacts.Direct deposit authorization formBanking details for payroll deposits.
First days and probation
Pre-Boarding communication sequenceWhat to send between the signed offer and day one.First day scheduleAn hour-by-hour plan for day one.First week onboarding agendaA day-by-day plan for the first week.Onboarding buddy program guideSet up a buddy so new hires have someone to ask.Manager onboarding task listThe manager's to-do list from offer to probation review.30-60-90 day check-inStructured check-ins at 30, 60 and 90 days.Probationary period review checklistDecide, document and communicate the end of probation.
Job descriptions
Templates for 70 roles, from line cook to controller. Browse job descriptions