Health and safety coordinator job description template

Table 1: Position Identification

1. Position Summary

The Health and Safety Coordinator establishes, maintains, and monitors workplace health, safety, and environmental practices across [ORGANIZATION_NAME]. This role serves as the central administrative and operational resource for health and safety compliance, hazard control, and injury prevention under [APPLICABLE_LEGISLATION]. The position influences operational practices by coaching front-line supervisors, facilitating committee activities, and maintaining required statutory records. The primary outcome of this role is the reduction of workplace incidents, maintenance of audit-ready safety documentation, and facilitation of a safe, compliant work environment for all employees.

2. Key Responsibilities

2.1 Occupational Health and Safety Program Administration (20%)

• Maintain and update the written health and safety manual, safe work practices, and standard operating procedures to reflect operational changes and regulatory requirements.
• Track corrective action items resulting from inspections, audits, and incident reports to ensure timely closure by [OWNER_OR_MANAGER].
• Compile monthly safety statistics and summary metrics for management review.
• Archive mandatory safety documentation in [FILE_LOCATION] in accordance with statutory record-retention requirements.

2.2 Hazard Identification and Workplace Inspections (15%)

• Conduct scheduled workplace inspections across all operational areas to identify unsafe conditions and substandard practices.
• Perform formal hazard assessments with supervisors prior to the introduction of new equipment, tools, or process workflows.
• Monitor chemical inventories and maintain the Safety Data Sheet (SDS) library in accordance with Workplace Hazardous Materials Information System (WHMIS) requirements.
• Verify that required machine safeguarding, ventilation systems, and emergency equipment remain functional and inspected.

2.3 Incident Investigation and Reporting (15%)

• Coordinate initial responses to workplace injuries, illnesses, environmental releases, and high-potential near-miss events.
• Lead or facilitate formal incident investigations alongside the direct supervisor to identify root causes and contributing factors.
• Prepare internal incident investigation reports and submit required statutory injury filings to the jurisdictional workers' compensation authority within mandatory timeframes.
• Track post-incident corrective actions and verify practical completion on the operational floor.

2.4 Joint Health and Safety Committee Support (15%)

• Schedule regular Joint Health and Safety Committee (JHSC) or worker representative meetings, prepare formal agendas, and distribute documentation in advance.
• Record and publish official committee meeting minutes within established operational timelines.
• Support worker and management committee members during the execution of monthly physical workplace inspections.
• Assist management in drafting formal written responses to JHSC recommendations within statutory deadlines.

2.5 Safety Training and WHMIS Coordination (15%)

• Coordinate and deliver new-hire health and safety orientations prior to an employee's placement in operational areas.
• Schedule specialized technical safety training including first aid, WHMIS, fall protection, and mobile equipment certification.
• Track individual employee certification expiries in [HRIS_NAME] and arrange renewal sessions before credential lapse.
• Maintain auditable training sign-in sheets, practical evaluation records, and qualification registries.

2.6 Return-to-Work and Claims Coordination (10%)

• Liaise with injured workers, operational supervisors, and treating medical practitioners to gather functional abilities information.
• Draft individualized, temporary modified work agreements matching documented medical restrictions.
• Monitor active return-to-work participants weekly to verify physical adherence to modified task assignments.
• Assemble wage, shift, and incident details for submission to the claims adjudicator.

2.7 Emergency Preparedness and Facility Safety (10%)

• Update facility emergency response plans, evacuation diagrams, and designated warden rosters.
• Plan and execute mandatory periodic fire, evacuation, and spill response drills.
• Inspect first aid stations, eyewash units, spill kits, and designated [REQUIRED_PPE] supplies, replenishing stock as required.
• Maintain current contact registries for emergency services and [FIRST_AID_CONTACT].

3. Qualifications & Experience

Table 2: Role Qualifications

4. Competencies

Table 3: Core Role Competencies

5. Working Conditions & Performance Measures

5.1 Physical and Environmental Demands

Table 4: Working Conditions and Physical Demands

5.2 Performance Measures

Table 5: Key Performance Indicators

5.3 Career Pathways

• Typical Prior Roles: Safety Representative, Field Supervisor, Production Team Lead, Operations Coordinator, Quality Assurance Technician.
• Typical Next Roles: Health and Safety Manager, Operations Manager, Compliance Manager, Environmental Health and Safety (EHS) Specialist.

5.4 Jurisdictional Adaptation

Table 6: Jurisdictional Governance Matrix

5.5 Position Acknowledgement

This job description outlines the primary duties, responsibilities, and qualifications required for the Health and Safety Coordinator position at [ORGANIZATION_NAME]. It is not intended to be an exhaustive list of all tasks that may be assigned. [ORGANIZATION_NAME] reserves the right to amend job duties, working schedules, and operational assignments with reasonable notice based on business needs and statutory requirements.

Employee Name: [EMPLOYEE_NAME]
Employee Signature: ______
Date: ________

Manager Name: [MANAGER_NAME]
Manager Signature: ______
Date: ________

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