Construction project manager job description template

Position Identification

1. Position Summary

The Construction Project Manager leads building and civil construction projects from pre-construction planning through final closeout and warranty handover for [ORGANIZATION_NAME]. Operating with direct accountability for project performance, this role manages project budgets, schedules, contracts, procurement, quality assurance, and site safety compliance. The role serves as the primary operational link between [OWNER_OR_MANAGER], site supervisors, trade contractors, consulting engineers, municipal inspectors, and clients. The primary outcome of this position is the on-time, on-budget delivery of structurally sound, fully compliant construction projects while maintaining zero lost-time safety incidents and protecting organizational profitability.

2. Key Responsibilities

2.1 Project Planning, Estimating, and Scope Definition (15%)

• Translate architectural drawings, structural plans, and engineering specifications into detailed project scopes of work, work breakdown structures, and material take-offs.
• Build and maintain critical-path baseline schedules in scheduling software, establishing realistic milestone targets for municipal permitting, procurement, site preparation, rough-ins, finishes, and occupancy.
• Solicit, review, and level competitive trade contractor and supplier tender packages to eliminate scope gaps and optimize project cost baselines.

2.2 Budget Administration and Financial Cost Control (15%)

• Monitor project cost commitments, cash flows, and spent-to-date figures against established budget baselines to prevent cost overruns and maintain target gross margins.
• Review and approve subcontractor monthly progress claims, verify completed work on site, apply statutory lien holdbacks, and submit approved claims to accounting within [N_BUSINESS_DAYS] business days.
• Price, negotiate, and execute client change orders and trade subcontractor change directives, ensuring no unbudgeted work proceeds without written authorization from [OWNER_OR_MANAGER] or the client.

2.3 Subcontractor and Procurement Management (15%)

• Draft standard trade contractor agreements outlining scopes of work, project milestones, quality benchmarks, safety obligations, and payment terms.
• Sequence material procurement and specialized equipment rentals to ensure continuous site progress without incurring unnecessary storage or demurrage charges.
• Evaluate subcontractor on-site performance daily, issuing corrective notices or executing contractual remedies where trades fail to meet schedule, quality, or safety obligations.

2.4 Site Execution and Milestone Delivery (15%)

• Direct site supervisors and trade lead hands on daily work sequencing, site logistics, staging areas, and crane or hoisting schedules.
• Chair weekly on-site trade contractor coordination meetings to resolve site interferences, trade stacking issues, and schedule risks.
• Formulate and implement schedule recovery plans within [N_BUSINESS_DAYS] business days whenever critical-path activities fall behind baseline schedules.

2.5 Quality Assurance and Code Compliance (10%)

• Execute field quality audits to confirm that physical installations match approved shop drawings, project specifications, and the National and Provincial Building Codes.
• Coordinate mandatory structural, mechanical, electrical, and civil inspections with municipal authorities, building officials, and consulting engineers at designated project milestones.
• Manage punch lists and deficiency rectification processes continuously throughout the build, achieving full sign-off prior to substantial performance handover.

2.6 Occupational Health, Safety, and Environmental Compliance (15%)

• Enforce [ORGANIZATION_NAME] safety policies, site-specific safety plans, and provincial occupational health and safety statutory requirements across all workers and site visitors.
• Verify that site supervisors conduct mandatory daily hazard assessments, toolbox talks, equipment inspections, and site safety orientations.
• Lead investigations into on-site incidents, dangerous occurrences, and near-misses, submitting root-cause reports and corrective actions to [OWNER_OR_MANAGER] within [N_BUSINESS_DAYS] business days.

2.7 Client and Stakeholder Communication (10%)

• Prepare bi-weekly written progress reports containing updated milestone schedules, site photographs, financial tracking, Request for Information (RFI) logs, and risk registries for [OWNER_OR_MANAGER] and property owners.
• Lead owner-architect-contractor (OAC) progress meetings to clarify design discrepancies, review submittals, and resolve operational roadblocks.
• Manage client expectations regarding site access, finish selections, material substitutions, and possession dates professionally and transparently.

2.8 Commissioning, Handover, and Closeout (5%)

• Coordinate occupancy permit sign-offs, fire marshal approvals, and building systems balancing and commissioning with local authorities and mechanical/electrical consultants.
• Compile comprehensive closeout handover binders, including as-built drawings, operation and maintenance manuals, warranty certificates, and statutory declarations.
• Manage post-handover warranty calls during the initial occupancy period and process the release of statutory lien holdbacks following the legal expiry period under provincial construction lien legislation.

3. Qualifications & Experience

Role Qualifications and Experience Requirements

4. Competencies

Core Role Competencies

5. Working Conditions & Performance Measures

5.1 Working Conditions and Physical Demands

Physical, Environmental, and Operational Demands

5.2 Performance Measures

Key Performance Indicators

5.3 Career Path

• Typical Prior Roles: Construction Project Coordinator, Assistant Project Manager, Site Supervisor, Construction Estimator, Field Engineer.
• Typical Next Roles: Senior Project Manager, Construction Operations Manager, Director of Construction, Vice President of Operations, General Manager.

5.4 Acknowledgement and Sign-Off

This job description reflects the general details considered necessary to describe the principal functions of the job identified and shall not be construed as an exhaustive list of all work requirements that may be inherent in the position. [ORGANIZATION_NAME] reserves the right to amend job duties, working conditions, and responsibilities with reasonable notice to meet operational needs.

Incumbent Acknowledgement:

I acknowledge that I have read, understood, and received a copy of this job description.

Name: [EMPLOYEE_NAME]
Signature: _________
Date: [DD-MMM-YYYY]

Manager Approval:

Name: [MANAGER_NAME]
Signature: _________
Date: [DD-MMM-YYYY]

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