Recruiter job description template

Position Identification

1. Position Summary

The Recruiter manages full-lifecycle talent acquisition across [ORGANIZATION_NAME] to fill operational and administrative vacancies with qualified personnel. Working closely with [REPORTS_TO_TITLE] and hiring supervisors, this role defines job requirements, sources talent pipelines, executes structured screenings, and coordinates onboarding transitions. The Recruiter serves as the primary brand ambassador for prospective employees while ensuring all recruitment practices align with Canadian human rights, employment standards, and privacy requirements. The core objective of this position is to deliver timely, cost-effective, and defensible hiring outcomes that sustain daily business operations.

2. Key Responsibilities

2.1 Role Intake and Job Profiling (15%)

• Conduct structured intake meetings with hiring supervisors to establish objective role criteria, required competencies, and core deliverables.
• Draft, update, and publish accurate job postings aligned with the National Occupational Classification framework and internal compensation bands.
• Identify bona fide occupational requirements to ensure postings remain free of discriminatory criteria under human rights legislation.
• Finalize posting channels and selection timelines with [REPORTS_TO_TITLE] before publishing requisitions.

2.2 Sourcing and Candidate Pipeline Development (20%)

• Execute direct sourcing campaigns across professional networks, local job boards, community employment centres, and industry associations.
• Build proactive talent pipelines for recurring, seasonal, and critical operational roles within [ORGANIZATION_NAME].
• Implement targeted outreach strategies to support workplace diversity and inclusive hiring initiatives.
• Attend local career fairs, post-secondary recruitment events, and trade networking sessions as authorized by [OWNER_OR_MANAGER].

2.3 Screening, Assessment, and Interviewing (25%)

• Review incoming resumes against predefined, documented qualification rubrics to maintain consistent evaluation standards.
• Conduct structured phone and video pre-screening interviews to evaluate candidate availability, compensation alignment, and fundamental job fit.
• Coordinate and facilitate behavioural and technical interviews alongside hiring supervisors using standardized scoring guides.
• Administer approved role-specific assessments or work sample tests in a consistent and objective manner.

2.4 Selection, Background Verification, and Offers (15%)

• Facilitate post-interview debriefs with hiring managers to reach evidence-based selection decisions.
• Complete structured telephone reference checks with verified former supervisors following standard verification protocols.
• Coordinate authorized background checks, education verifications, and credential audits in compliance with provincial privacy principles.
• Prepare conditional and unconditional employment offer letters using approved corporate templates, verifying all terms with [OWNER_OR_MANAGER].

2.5 Onboarding Coordination and New Hire Transition (10%)

• Issue pre-boarding packages, policy acknowledgements, and payroll documentation to confirmed new hires prior to day one.
• Partner with office administration and supervisors to arrange workstations, system access profiles, and role-specific equipment.
• Conduct day-one HR orientation sessions covering company policies, safety protocols, and standard operational workflows.
• Follow up with new employees and supervisors at 30, 60, and 90 days to track integration progress and resolve transition issues.

2.6 Recruitment Operations and HRIS Administration (10%)

• Maintain accurate candidate records, requisition statuses, and interview notes within [HRIS_NAME] in real time.
• Track core recruitment operational metrics, including time-to-fill, source effectiveness, and applicant conversion rates.
• Secure and archive candidate personal information and hiring documentation in alignment with statutory document retention schedules.
• Identify workflow bottlenecks in the hiring process and propose practical administrative improvements to [REPORTS_TO_TITLE].

2.7 Compliance and Accommodation Administration (5%)

• Identify, document, and coordinate candidate accommodation requests throughout the interview and assessment cycle up to the point of undue hardship.
• Ensure interview questions, scoring tools, and selection criteria adhere to [PROVINCE] employment standards and human rights codes.
• Maintain complete, defensible recruitment files for every requisition to support objective hiring audit trails.

3. Qualifications & Experience

Recruiter Qualifications and Experience Requirements

4. Competencies

Core Recruiter Competency Framework

5. Working Conditions & Performance Measures

5.1 Physical Demands and Working Conditions

Physical Demands and Working Conditions

5.2 Performance Measures

Role Key Performance Indicators and Quality Standards

5.3 Career Path

• Typical Prior Experience: Human Resources Assistant, Recruitment Coordinator, Administrative Assistant, Customer Service Representative, Staffing Agency Junior Recruiter.
• Typical Next Opportunities: Senior Recruiter, Human Resources Generalist, Talent Acquisition Specialist, Human Resources Manager.

5.4 Position Acknowledgement and Sign-Off

This job description reflects the primary accountabilities, core competencies, and operational requirements of the Recruiter position at [ORGANIZATION_NAME]. It does not represent an exhaustive list of all duties and tasks. [ORGANIZATION_NAME] reserves the right to amend job duties, working conditions, and reporting lines in accordance with operational requirements following reasonable notice.

Employee Name:       __________________________________________________
Employee Signature:  __________________________________________________
Date:                __________________________________________________

Manager Name:        __________________________________________________
Manager Signature:   __________________________________________________
Date:                __________________________________________________

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