Seasonal and temporary foreign worker tracker
Keep every worker's key dates in one table: work permit and LMIA, arrival, health coverage, season end and Record of Employment. Dates coming up soon are flagged. Everything stays in your browser; export it to a spreadsheet any time.
| Worker | Type and job | Permit expires | Start | Health coverage | Housing check | Season ends | ROE reminder | Coming up | |
|---|---|---|---|---|---|---|---|---|---|
| No workers yet. Add your first one above. | |||||||||
New to this? Read the guide to hiring seasonal and temporary foreign workers and work through the compliance checklist. Terms: Temporary Foreign Worker Program (TFWP) · LMIA · Seasonal Agricultural Worker Program (SAWP) · Employer-specific work permit · Open work permit · International Mobility Program · Recruitment fees and recruiter licensing · Seasonal employee · Fixed-term contract · Employment contract · NOC code · Job posting · Overtime · Hours of work · Vacation pay · Public holiday pay · Temporary layoff · Final pay · Record of Employment (ROE) · Interruption of earnings · Employment Insurance (EI) · Wage deductions · Pay statement (pay stub) · Workers' compensation (WCB) · Occupational health and safety act · Workplace harassment · Social Insurance Number (SIN)
Questions
Where is the worker information stored?
Only in your browser on this device (local storage). Nothing is sent to Staffkin or anyone else. Export to CSV regularly so you have a copy, and keep it somewhere secure, because it holds personal information.
What does the tracker flag?
Any date you entered that falls within the number of days you choose (30 by default), and any date that has passed, such as a work permit expiry, a season end, or an ROE that is due.
Does it work out the ROE deadline for me?
It shows a reminder date 5 calendar days after the season end date you enter, as a prompt to check the ROE deadline. The actual deadline depends on your pay period and whether you file electronically, so confirm it with Service Canada.
General information for Canadian employers, not legal or immigration advice. Temporary Foreign Worker Program rules change often; check the current requirements on canada.ca, and with your provincial employment standards office, before you act. Checked against official sources on 5 November 2026.
Want this done for you?
Hollis, the AI HR deskmate in the Staffkin HR Suite, tracks certification and permit expiries, leave returns and last days for every employee, and drafts the paperwork for your approval.
Try Hollis live